Plan to ensure success

With a few weeks to go, it’s time to get your event ready and prepare for your final promotional push.
A person sitting at a table, with a coffee, filling in a worksheet.

Your goal this week

Make your final event preparations.

Tips and advice

Capturing the event

You can use your Victorian Law Week event to build a library of photographs, which you can use to promote your services, beyond Victorian Law Week.

You can use these photos in your newsletters, social media and website. (As well as promotional material for your future Victorian Law Week events!)

Tips for capturing your event

You don’t need to hire a professional. However:

  • use a decent camera (a good mobile phone camera is fine)
  • appoint someone whose sole task is to photograph your event (or someone who doesn’t have many other duties during your event)
  • Make a list of photos you intend to capture and brief your photographer with this list
  • Ask your photographer to share your photos with us by uploading them to our dropbox

Photos you can capture at your event

  • Attendees smiling and interacting with each other.
  • Your presenter in action.
  • Attendees reading your resources.
  • People arriving at your venue.
  • Your staff interacting with your attendees.

Checklist

  • Post something new on social media
  • Get your event mentioned in another organisation's email newsletter
  • Check your registration numbers
  • Set a reminder to record attendance numbers
  • Recording your event? Check you have permission
  • Ask about accessibility requirements
  • Plan for your final week of promotion

Resources

We’ve created the templates on this page to make things easier for you. However, please feel encouraged to craft your own unique social media posts, email newsletters and posters if you prefer.

Just note that any material you create that includes the Victorian Law Week logo needs to be approved by us. Please email this material to events@victorialawfoundation.org.au.

Email newsletter reminder

Icon: Expand arrow pointing down
Copy and paste the following text. Insert your event details in the relevant places.

Template

Subject line: [insert your event title here]

Join us for ‘[insert your event title here]‘

[insert your event blurb here]

Where: [insert your event location here].

When: [insert your event time and date here]

Book now: [insert your event listing URL here]

What is Law Week?

Victorian Law Week is a state-wide program of events that makes learning about the law easy. More than 150 unique in-person and online events take place across both metro and regional Victoria.

The diverse community events help people to understand their rights, find answers, know what help is available and learn how our legal system works.

Whether it’s a webinar to help you navigate family issues, an in-person session to meet a magistrate or a discussion on your rights, there’s bound to be an event that could help you.

Book now: [insert your event listing URL here]

Email header image

Download Law Week email header from our library.

Download file

Reminder tweet

Icon: Expand arrow pointing down
Copy and paste the following text. Insert your event details in the relevant places.

Tweet template

[insert your event title here] is on [insert your event day, date and time here] Book now [insert your event listing URL here] @VicLawFoundn#VicLawWeek2023

Image

Use a Twitter image from our library, or create your own.

  • The best image size is 1600 x 900 pixels for tweets.
Download file

Instagram post reminder

Icon: Expand arrow pointing down
Copy and paste the following text. Insert your event details in the relevant places

Caption template

Copy and paste the following text. Insert your event details in the relevant places

🗓️ Have you booked your spot?

[insert your event title here] takes place [insert your event day, date and time]

[insert your event description here]

Book now at the link below 👇👇👇

[insert your event listing URL here]

@LawWeekVictoria

#VicLawWeek2023

Image

Use your own or use an image from our library. In our library you’ll also find our branded, transparent image templates.

Stories

Download our official Law Week story images.

  • The best image size is 1080 x 1080 pixels for Instagram posts.
  • The best size for Instagram Stories is 1080 x1980 pixels.
Download file

Post a reminder on Facebook

Icon: Expand arrow pointing down
Copy and paste the following text. Insert your event details in the relevant places.

Text template

Have you booked your spot?

[insert your event title] takes place [insert your event day, date and time]

Book now: [insert your event listing URL]

@YourLawVic

Image

Use your own image or choose a new one from our resource library.

  • The best image size is 1200 x 630 pixels for Facebook posts
Download file

Need more help?

Let us know how you would like to get involved, and we can help you bring your idea to life.

Contact us