Make those last checks

With one week to go, plan your social, schedule a tech rehearsal and make sure you're ready.

A close-up of a person holding a brochure while standing in front of a table displaying a range of brochures.

Your goal this week

Make sure you are ready.

Tips and advice

Photographs

If you haven’t already remember to:

make a list of photos you would like to capture during the event
brief your photographer with this list
provide your photographer with this link for uploading photos.

Video recording

If you’re recording your event (e.g. your webinar), remember to upload it somewhere you can share with others (YouTube, Vimeo, Dropbox, etc.)

Remember to set links as unlisted or private if your consent requires it.

We’ll reach out to you following the event with more guidance on sharing media.

Attendance numbers

Set a reminder to record attendance numbers. (You may forget in the flurry of activity.)

Feedback from your attendees

Aside from getting a sense of how your event is received by observing and speaking with attendees, you may wish to create a physical or digital feedback form.

Think about how to capture what matters for attendees and what information would help you measure success.

Social Media Coverage

Before you engage in any social media coverage, remember to always obtain consent from participants and be mindful of whether the following ideas are appropriate for your event, particularly if your attendees are part of vulnerable groups.

Share behind-the-scenes action (perhaps a photograph of your presenter, or venue bump-in) on Instagram Reels or FacebookLive.
Capture photographs from the day and post these to your Instagram and Facebook Stories.
If you created a hashtag for your event (for example, we’ve created #VicLawWeek2023 for Victorian Law Week as a whole), monitor this hashtag and reshare attendee-generated content that has been shared with you.

Schedule a tech rehearsal

Remember that the toolkit has a wealth of resources to help you, as you put the final touches on your presentations.

Checklist

Plan your social media coverage.
Prepare for documenting your event.
Prepare for collecting audience feedback.
Schedule a tech rehearsal.

Resources

We’ve created the templates on this page to make things easier for you. However, please feel encouraged to craft your own unique social media posts, email newsletters and posters if you prefer.

Just note that any material you create that includes the Victorian Law Week logo needs to be approved by us. Please email this material to events@victorialawfoundation.org.au.